Trade Show Booth Contract Regulations:
The trade show will take place on the main floor of the convention facility and will accommodate all Associate booths in the same area. During trade show hours, we keep our workshops & other events to a minimum to give fairs every opportunity to meet with you.
Trade Show Outline:
- Booth Fee: $450 (includes one registration and 8’x10’ booth. One 2’x8’ table and one chair are included, but must be requested when registering).
- Electricity: $25 if requested by Dec 15; $100 after. Exhibitors provide their own cords.
- Wireless Internet: Included throughout the facility.
- Booth Assignment: Confirmed by Dec 22 via email.
- Refunds: We will only issue a refund if the booth can be resold.
Trade Show Hours:
- Mon, January 12: 1–4 PM
- Tue, January 13: 12–3 PM
Setup/Tear Down:
- Setup: Mon, January 12, 9 AM–1 PM
- Tear Down: Tue, January 13, 4–6 PM
Regulations:
- Booths must be open and staffed during trade show hours. Trade Show exhibitors must vacate the trade show and their booth when the trade show is not open. If you request access to your booth outside of the trade show hours, you must connect with the WAF office or registration desk.
- Associates are responsible for their own property; no security is provided.
- Subletting or booth-sharing is prohibited. If done, a total booth fee will be assessed to each exhibitor.
- Booth noise must not interfere with neighbors, and “sound enhancements” are prohibited
- Displays and business must remain within assigned booth space.
- Associates are limited to one trade show booth per membership until after the November 15 deadline, to allow all Associates an opportunity to have a booth in the trade show. After November 15, if the trade show is not sold out, additional booth requests will be assigned. It is recommended that if you desire more than one booth, you make that reservation with your original registration. The Executive Director will assign the additional requests once all first booths are fulfilled and notify the Associate Member if the additional booth space requests cannot be made. Booths are assigned based on deadlines met, sponsorship(s), trade show history, electrical needs, and at the discretion of the WAF board of directors and the Executive Director.
- Exhibitors with live animals must provide proof of insurance and ensure animals are tethered/caged at all times.
- Your display and business will be conducted within your assigned booth space. Strolling in the trade show area is not permitted.
- Violations may result in a $100 penalty and/or exclusion from future conventions.
WAF, through the chairperson assigned, has full power to interpret and enforce the regulations written herein.
Additionally, each exhibitor agrees to
- Indemnify and hold harmless the WAF, Chula Vista Resort, and their agents and employees, from any mysterious disappearances, theft, fire or any damage or liability of any kind to exhibitor or exhibitor's possessions which arise out of booth use.
- Indemnify and hold harmless the WAF, Chula Vista Resort, their agents and employees, for any and all liabilities, claims, causes of action, etc., arising out of or caused by exhibitor's booth during the convention.